Position Overview
Vinnie Mac is a full-service marketing agency helping home service contractors grow through proven digital marketing strategies. We are seeking a detail-oriented Project Manager / Virtual Assistant to support our Operations Manager in coordinating projects, managing tasks, and keeping our fulfillment teams aligned. This role is perfect for someone who thrives in an organized environment, enjoys keeping projects moving, and can communicate clearly across multiple departments.
Key Responsibilities:
- Manage ClickUp task assignments, due dates, and project workflows.
- Track progress across service teams (SEO, Ads, Content, Design, Web Dev).
- Prepare weekly project status updates and communicate blockers to the Ops Manager.
- Ensure projects are delivered on time, within budget, and aligned with client goals.
- Document processes and update SOPs as directed by the Ops Manager.
- Coordinate schedules, meetings, and follow-ups with internal team members.
- Assist in onboarding contractors and employees (setting up accounts, tools, and access).
- Compile weekly and monthly performance reports for leadership review.
- Support the Ops Manager with administrative and communication tasks.
Requirements:
- 2+ years of experience in project coordination, virtual assistance, or operations support (agency background a plus).
- Strong organizational skills with high attention to detail.
- Experience with project management tools (ClickUp preferred, Asana/Trello/Notion/Monday).
- Tech-savvy and quick to learn new software.
- Strong written and verbal communication skills.
- Proactive, reliable, and able to work independently.
- Availability to overlap with Central Time business hours for meetings.
Nice to Have:
- Marketing agency or digital services background.
- Familiarity with Slack, ClickUp, and Google Workspace.
- Basic knowledge of SEO, PPC, or web projects.
Compensation & Benefits:
- Full-time, remote position (40 hrs/week)
- Salary based on experience
- 2 weeks paid vacation + sick leave
- Flexible schedule with required overlap for team meetings
Work Culture: This position comes with a lot of ownership and accountability, mixed with the support of our operations team and other specialists. Our work hours are typically a standard 40-hour work week in a "casual and fun" environment focused on positivity and encouragement. Our core values include being positive team players, maintaining integrity & accountability, staying results-focused, always being resourceful, and remaining humbly confident.
About Vinnie Mac Restoration Marketing: We're a full-service digital marketing agency near St. Louis, MO that specializes exclusively in helping damage restoration contractors increase their sales and dominate their local markets. For over 9 years, we've been the go-to agency for restoration businesses looking to generate quality leads through SEO, PPC, reputation management, and website optimization. We are a group of talented thinkers, dreamers, and doers who move the industry forward and provide our clients with impeccable service.
